CHIEF was an information system but CDS is a service. What’s the difference? The devil is in the details

Created: 08 August 2018

I am indebted to the good people of Agency Sector Management, which recently held a lively seminar on the Customs Declaration Service. It brought the subject alive in a joint effort with experts from the British International Freight Association and officers from Her Majesty’s Revenue and Customs.

Or, if we wanted to express this in passion killing IT industry terms, ASM gave an innovative OHP on the CDS, in a strategic BIFA-HMRC alliance, giving an holistic overview of the WWWWWH questions (who, what, why, where, when, how) arising from Brexit.

I wasn’t expecting it to be boring, but I must say it surpassed my expectations. Mind you, anything involving the Freight industry is always going to be ‘moving’.

Though this was a presentation about a new automated business system, the Customs Declaration Service (CDS) it bore none of the hallmarks of an IT industry event. For starters, they didn’t spend 99 per cent of the time over promising the future and one per cent glossing over the terms and conditions. Quite the opposite. Nobody could accuse HMRC of luring businesses into danger in the rush to get to market. They are all over the terms and conditions like a Polar bear on a bin bag.

And we should be grateful to them for that. They have created a solid framework on which businesses can shape their business processes. It’s not going to change every 12 months (like Microsoft Offices) and the users of this system won’t be constantly scratching their heads and wondering what happened to their favourite shortcut. This is a system that offers continuity. 

Having said that, there are a few gradual changes to get used to. But these are new ways of documenting the details of each transaction. There will be changes from box numbers to data fields and new data elements required. You may be required to spend more time inputting additional information about the buyer or the seller. Which is incredibly valuable, because it provides the context that smooths the way in all transactions and gives every agent, at each step of the long supply chain (including the customs officers at border crossings) the power to make intelligent decisions.

That is the difference between a product and a service. Let me use a fictional train company to illustrate this point.

Train company A sells you a ticket to London. It’s a ticket Vendor. But the staff at Train company B will advise you - before you purchase a ticket- there are no trains running at the moment, because of a fire at Waterloo station. Train company B is a Service. The difference between being a vendor and a service is the thought they give to helping you achieve your goal.

The improvements that CDS make on CHIEF are in the context. For example, exporters and importers will be asked to provide accurate Incoterms information including terms and relevant locations. That extra information - and bit of context - helps the agents involved to make intelligent, common sense decisions.

CHIEF was a data system, where as CDS is an intelligence service.

There is a crucial difference between the two. CHIEF would tell that a tomato is a fruit. But CDS would tell you not to put it in a fruit salad!

Context is king!

The devil, of course, is in the details. But I can’t possibly outline them all here. You are welcome to speak to the Helpdesk of Tate’s Export Guide and we can take you through them step by step.

New app from Tate’s Export Guide publishers cuts complexity and lets you Just Trade

Created: 21 June 2018


Just Trade, a new app from the publishers of Tates Export Guide, provides a single cloud-based international trade platform to digitise international trade documentation.

It consolidates the multitude of process, information sources and computer systems into one device, streamlining the work of exporters as they prepare customs documents. This fine tuning of business processes means exporters can complete their paperwork in a fraction of the time.

By integrating the sources of information it cuts the time consuming chore of toggling between multiple business applications and sources of information and replaces it with a much quicker, more streamlined process. It also provides templates for the creation of any export document for any process. Busy international trade managers can stay in control of documentation and procedures no matter the workload.

Just Trade give you the right information on the right document, in a fraction of the time and with much more accuracy.

The app empowers exporters to create SITPRO/UN aligned forms from any device PC, tablet and smartphone without the need for complicated setup and installation. The system is linked to content in Tates Export Guide so exporters can find information easily and navigate the thicket of customs clearance requirements.

The app is a response to a growing demand for clarity over trade regulations. Honest mistakes are no defense to customs regulators and the punishments are severe.

Failing to provide the right documents when goods are in transit can be fatally expensive. At best, there will be additional costs of anything up to £1000. Worse, goods can be held up in a port until the correct customs clearance has been achieved. At the very worst, companies can face prosecution.

One British exporter of military goods was fined £100,000 for customs irregularities after HMRC judged that the trader had unwittingly failed to produce the correct documentation.

We aim to save traders time and money and make them first to market in an increasingly competitive global trade environment,says Just Trades publisher, Nicholas Tate, MD of Tate Freight Forms.

The app is designed to collate and present information in a simple, coherent form. There will be no more struggling with incompatible Word or Excel documents as Just Trade can instantly provide a simple way for presenting export details and form completion. It can also be integrated into your ERP system to avoided double-entry.

There are three major problems facing traders as they prepare their shipments for import or export. These can be summarised under the headings of information, presentation and regulation.

Just Trade aims to help traders get the right information on trading conditions specific to their shipments. It will present the clients information in the right format demanded by customs and will help companies keep abreast of ever changing regulations. Britains exit from the EU threatens to disrupt our trading conditions considerably,says Nicholas Tate, publisher of Just Trade, the problem is that nobody actually knows how yet.

Just Trade provides a simple interface to help traders create any international trade form they need and to complete it correctly. The app has been developed to solve one of the biggest problems faced by modern traders - the increasingly complexity of customs regulations.

With Brexit threatening to make customs regulations many times more complex, many traders could suffer over regulation inflation. Just Trade aims to put you back in control of events. The app is accessible from and is available in four packages from the Free Doc version up to the Expert version for £100/month. 



The Tate Group

Our a range of products and services is design help exporters and importers operate effectively within the complex world of International Trade. We assist companies by providing essential skills and knowledge in trade procedures, enabling employees to handle export orders and international product procurement successfully. Our workshops, trade reference, documentation and software applications form a unique suite of 'tried and tested' services. We are associate members of the Institute of Export and British International Freight Association.